How to Set Up a Celebration of Life Event

Why a Celebration of Life Matters

A celebration of life provides an opportunity to balance grief with gratitude. It allows family and friends to share stories, honor milestones, and remember the joy the person brought into the world.

The benefits include:

• Creating a meaningful way to say goodbye.

• Bringing comfort and support to family and friends.

• Highlighting the unique qualities that made your loved one unforgettable.

• Providing support through community and shared memories.

Step 1: Understand the Purpose

Keep in mind that a celebration of life is about honoring the individual while supporting the emotional needs of those left behind.

Step 2: Decide on Tone and Style

Consider whether the event should feel casual, formal, reflective, or lighthearted. Ask yourself how your loved one would have preferred to be remembered.

Step 3: Choose the Location

Select a venue that is both meaningful and practical. Popular options include:

• Family home or backyard

• Community center, hall, or event space

• Park, beach, or outdoor natural setting

• Place of worship

• Favorite restaurant, club, or cultural venue

Ensure the location is accessible and can accommodate the number of guests. For distant attendees, consider livestreaming.

Step 4: Select the Date and Time

Choose a date that allows time for planning and accommodates travel. Consider seasonal or weather factors, especially for outdoor events.

Step 5: Plan the Program

A typical program may include:

1. Welcome and opening remarks

2. Readings or music – poems, scriptures, or favorite songs

3. Sharing memories from family and friends

4. Tributes such as slideshows, videos, or symbolic gestures (e.g., candle lighting, tree planting)

5. Closing reflections

Personal touches, such as favorite songs or a display of hobbies, bring warmth and authenticity to the event.

Step 6: Add Personal Touches

Make the event unique by adding meaningful elements:

• Photo displays or memory boards

• Personal items such as books, hobbies, or awards

• Favorite music playlists

• Guestbook or memory jar for attendees

• Food and drinks your loved one enjoyed

Step 7: Invitations and Communication

Prepare a guest list and send invitations via mail, email, or social media. Include:

• Date, time, and location

• Dress code (if any)

• Any special requests, such as bringing a photo or memory to share

Step 8: Food and Refreshments

Decide whether to provide light refreshments, a meal, or a potluck. Including your loved one’s favorite dishes adds a personal touch.

Step 9: Logistics and Details

Practical details ensure the event runs smoothly:

• Arrange seating, tables, and decorations

• Ensure sound systems and projectors are ready

• Assign someone to photograph or record the event

• Provide directions, parking info, or transportation if needed

• Have a backup plan for outdoor weather

Step 10: Keepsakes and Remembrances

Offer small tokens of remembrance such as:

• Printed programs

• Seed packets

• Bookmarks or candles

• A memory book for stories and photos

These allow guests to take home something tangible to remember the day.

Step 11: After the Event

The celebration of life doesn’t end when guests leave. Consider:

• Sending thank-you notes to attendees and speakers

• Sharing photos or recordings with those who couldn’t attend

• Continuing to honor your loved one through annual traditions, charity, or family gatherings

Final Thoughts

There’s no “right” way to set up a celebration of life. What matters most is that it reflects your loved one and creates a space for memories, love, and connection.

At Life and After, we provide resources, ideas, and support to guide you through planning a meaningful event. Explore our celebration of life checklist, unique memorial ideas, and grief support to help create a ceremony that honors your loved one and supports everyone involved.